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Find where your books disagree, and put them right.

ITS checks your Xero bookkeeping transaction by transaction against your accounts or management accounts, lists every difference, and suggests the journals that correct them. At any time of year.

Ask about reconciliation How it works

What you get back

  • A list of every difference, each with the transaction it came from.
  • Correcting journals as a file ready to import into Xero.
  • A check after import that the journals went in as intended.

How it works

  1. You send the exports

    The Xero ledger exports and your accounts workbook. ITS reads them. Nothing in Xero is touched.

  2. Every transaction is checked

    Each one is held against the accounts, and every difference is listed with where it came from.

  3. Journals are suggested

    In Xero's import format, balanced to the penny, with dates, account codes and tax codes filled in.

  4. You decide, then it's checked again

    You or your bookkeeper choose what to import. Afterwards the journals are checked against Xero's Journal Report.

What a correcting journal looks like

An illustration with made-up figures, laid out the way ITS supplies them. You get a form to check off entry by entry, or a file ready to import into Xero.

1. Software licence posted to the wrong account

Reason
An annual software licence was posted to Office Expenses. The management accounts report it under IT Software, so the two disagree by £1,440.00.
Evidence
The supplier's bill, the bank payment of the same amount, and the ledger line in 453 Office Expenses.
Journal dated 31/03/2026, tax rate No VAT
Account Debit Credit
463 IT Software and Consumables 1,440.00
453 Office Expenses 1,440.00

After posting, Office Expenses falls by £1,440.00 and IT Software rises by the same.

Checked Confirmed

Checked before it reaches you

  • Debits and credits balance to the penny.
  • Every account code exists in your chart of accounts and accepts postings.
  • Tax rate names match your Xero organisation exactly.
  • The date falls in an open period, or the lock date is noted.
  • After posting, each line is checked for account, side, amount and date.

The journals are suggestions and the checks only report. A person rules on every finding, and nothing goes into Xero unless you put it there.

The same journal as a Xero manual journal import file
*Narration,*Date,Description,*AccountCode,*TaxRate,*Amount,TrackingName1,TrackingOption1,TrackingName2,TrackingOption2
Reclassify software licence to IT Software,31/03/2026,Annual licence restated to IT Software,463,No VAT,1440.00,,,,
,,Annual licence removed from Office Expenses,453,No VAT,-1440.00,,,,

Beyond reconciliation

  • Management accounts, produced automatically

    The whole monthly routine automated, from the Xero exports to the finished management accounts. The same works for any workbook built from a set of balances.

  • Transaction import, automated

    Transactions from the other systems you use prepared as Xero import files, checked before they go in and again after.

  • Workbooks improved, figures analysed

    The spreadsheets behind your balances checked cell by cell, every formula traced back to its inputs, and rebuilt where they're fragile. Your figures analysed when you need an answer the standard reports don't give.

  • Year-end accounts

    Every figure traced to its source before the accounts go to your accountant, with a list of what changed between versions.

Ask about your accounts

Other services

AI training with Claude Code

One-to-one remote sessions around a project you bring. We help you design it and build it, and you decide how far it goes.

Claude Code is a tool from Anthropic. You describe what you want in plain English, and it writes the program and runs it.

Projects you could bring

  • A job done by hand every week > Each Friday, email every customer their bookings for next week.
  • A website like this one > Add a high-contrast mode and a yellow-on-black one.
  • Reminders before renewals run out > Email each member of staff a month before their certificate expires.
  • The monthly report > Build the management report from the sales spreadsheet, same layout as last month.
  • Timesheets into payroll > Total this month's hours and flag anyone over contract.
  • Paperwork into a spreadsheet > List the supplier, date and amount from each scanned invoice.
About AI training

AI adoption

Working out where AI tools fit in your business, setting them up, and getting your team using them on real work.

Where something needs building, such as an automated weekly job or an internal report, ITS builds it and hands it over. You own it, with no licence fees.

About AI adoption

Tell us what won't reconcile.

Send a few lines about your books, your management accounts, or the AI project you have in mind.

Ask about reconciliation hello@itsoft.co.uk